Gone Outdoors

How to Be a Good Facilities Manager

by Keith Dooley

Facility management involves the upkeep, maintenance, and daily operation of a wide variety of commercial properties. Management properties often times include schools, offices, and sports facilities. The responsibilities of a facilities manager are broad in scope and may include electric power, plumbing, cleaning, grounds keeping, as well as event set up and break down.

1. Oversee and manage the daily operations of the facility. Insure that landscaping, trash removal, and other daily necessary activities are carried out in an efficient and timely manner.

2. Set goals which address the short and long term management of the facility. Consider events, for example, which will require more immediate planning and preparation as opposed to large maintenance projects such as the replacement of air handling units or power units which are more long term plans. Events are planned well in advance and will typically be more frequent. Unless it's an emergency, major mechanical or electrical replacement will be scheduled far enough out to allow the events to be scheduled around the maintenance.

3. Establish working relationships with tenants or people who utilize the property on a regular basis. This is the heart of the facility and the needs of those who use or access the facility on a regular basis should be given priority.

4. Determine the best and most reliable sources for subcontracting services for the facility. From trash removal and cleaning, to food service and equipment rental, there are literally dozens of options. However, there will always be a few that offer superior price and service and these are the ones with which relationships should be established.

5. Consider the safety and security of the facility. Most facilities will involve a large financial investment on the part of a school district, government, business, or sports program. This is an enormous asset and one which must be safe guarded. Proper security measures should be taken and may range from security cameras to guard patrols. Also make sure that events are properly staffed with law enforcement, security, as well as emergency medical personnel.

Items you will need
  • Familiarity with the property
  • Management skills
  • Ability to make decisions under pressure

About the Author

Keith Dooley has a degree in outdoor education and sports management. He has worked as an assistant athletic director, head coach and assistant coach in various sports including football, softball and golf. Dooley has worked for various websites in the past, contributing instructional articles on a wide variety of topics.

Photo Credits

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